Finding the right office space for your company is a very important decision. It is almost like finding a home away from home and is vital to try and make your employees feel comfortable and happy so their productivity is at its best. The finding the right working environment is one that gets little consideration however can be the difference between a huge profit with a hardworking team and a team lacking productivity and a loss of earnings.
The first thing to consider when choosing office space is location. If you have started a new business or intend on moving your office to a completely different location, you need to consider the fact that your employees will have to find a way to travel there. If you are a large company and choose office space in the middle of an industrial area with very little public transport, you may face difficulties with some of your employees struggling to get to work. Similarly if you propose to have client meetings in your office space in Singapore, however all the clients on your client base are in Preston, Lancashire, it would be inappropriate to expect them to travel down for face-to-face meetings. You need to decide upon a location that will work both with logistics and your allocated budget.
The next aspect to consider is the size of the office space you require. For example if you are a rapidly growing business on Bournemouth, who is consistently expanding you may opt for a slightly larger office space in Bournemouth in anticipation of your expanding company. This may help in reducing the amount of times you have to move premises, therefore reducing your costs and hassle. However, if you are a local company in Oxford which has grown into a small business and now requires an office, you may find that office space in Oxford can be very limited at times. In this case it would be recommended to opt for a smaller office which will decrease the rent and therefore keep your expenditure to a minimum. The size of your office should be proportionate to the amount of people currently in the company and the likelihood of expansion within the lease period.
The size and location of your office will also be affected by your allocated budget. In order to make the right decision about the expenditure on office space, you need to consider both what the company is currently earning, what they could earn in the future and the growth in costs of office space. By choosing the right lease for the property, you may be able to control these costs which in effect lessen the risk in taking on an office.
The next thing would be to consider your intended use of the office. Usually this is pretty straight forward as most offices are used for ordinary business and will only require mains electricity for computers and filing cabinets for papers. However, some businesses may have an unusual use for their office. They may require lab space, or need to be near an industrial area to be close to a factory of theirs; in this case, intended use would be a very important decision. You would need to find out what limitations or restrictions govern your office space and therefore ensure you are not violating any rules.
Once you have found your office space, at the right price and location, it is then time to think about the environment you are working in. For larger companies, they may make the decision to re-decorate a building to suit company colours and preferences. In most cases it would be a case of the smaller things being more important. For example, choosing some ergonomic chairs to ensure you employees are comfortable whilst sitting at their desk all day can make a huge difference to the atmosphere and wellbeing of your employees. You may also like to ensure the documents they require are in an easily accessible place as to limit the amount of hassle they go through to find them therefore also saving time. Some of the finer points may not seem as important at the moment but can be the things that make a huge difference to the energy of the company. There is no way to eradicate all complications and as problems arise, they need to be sorted; however having an idea about them could make solving problems a lot easier.